At some point in our careers, we will resign from one position to start something new.  This post will give you a template to craft your resignation letter, together with a few tips to resign with professionalism, protecting your reputation and personal brand.  A resignation letter or email also makes it clear you are leaving the company and honours your contractual responsibilities.

Depending on how your organisation works they will require either a printed letter or an email stating that you are resigning from the company.

In essence, your letter simply has to say:

  • You are resigning
  • The date of your last day

Printed Letter of Resignation

Most companies state that your resignation letter should be addressed to your line manager.  Before writing your letter check exactly what the policy is and follow instructions.   Our sample letter is addressed to your line manager.

You Printed Copy Resignation Letter

Your Name
Your full address
Your Post Code or Zip Code
Your Phone Number
Your Email

Date

Name
Job Title
Organisation
Full Address including zip or post code
Dear Mr/Mrs/Miss/Ms [Insert last name of your line manager]

Please accept this letter as a formal notification that I am leaving my position with XYZ company on [Insert last working date].

I would like to thank you for the opportunities you have provided during my time with the company. If I can be of any assistance during this transition, please let me know.

Yours sincerely,

 

 

Signature (Sign the hard copy)

Your Typed Name

Resignation Email

Unless you work remotely resigning by email is not the best option.  Even then it is best to inform your line manager that you are resigning over the phone before sending the email.  Again, check your company policies and follow them.  It is good practice to include Human Resources in your resignation email.  Here is a template you can adapt.

Your Email Resignation Template

Subject:  [Insert Your Name] – Resignation

Dear Mr/Mrs/Miss/Ms [Insert last name of your line manager]

Please accept this email as a formal notification that I am leaving my position with XYZ company on [Insert last working date].

I would like to thank you for the opportunities you have provided during my time with the company. If I can be of any assistance during this transition, please let me know.

Best Regards,

Your Name
Your Full Home Address
Phone Number
Personal Email Address

Always ensure you resign professionally and do not start attacking the company or people within no matter how you may feel towards them.  This could impede references, and you may need to return to the company in the future.

More Advice

If you want more advice on resigning or how to progress your career, click here and schedule a free consultation.  We have helped hundreds of executives have better more fulfilling careers and we can do this for you.  Make your career worthwhile.

Further Reading:

4 Reasons not to Quit your Job

Five Good and Five bad Reasons to Leave your job

The Best way to Leave your Job

Author: Beata Staszkow

Beata is an established and experienced career coach. She has helped hundreds of executives find rewarding careers, and hundreds of businesses acquire new clients on LinkedIn. If you’re career or business is stagnating, Beata can revive it and take it to new heights. Schedule your consultation today.

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